Different operators can be used in the simple search. With the "AND" operator, assets are found that have both "Man" and "Woman" contained in their metadata. This is the default search behaviour in Picturepark if no operator is entered. With the "OR" operator, asests are found that contain either "Man" or "Woman" for example. The use of an asterisk * as a placeholder for unknown characters or terms creates a "contains" search. Terms can also be specifically excluded. For example apple -fruit finds assets that contain the word apple but not the word fruit. A combination of operators is also possible. To receive meaningful search results you should alway use meaningful search queries (e.g. searching for "manual" instead of "ma". The case of the query term is ignored. Search suggestions, that are made up of the available classes/tags (categories) in Picturepark are shown during each search.
- Dog AND cat is equal to dog cat: Resulting assets contain both the terms dog and cat
- Dog OR Cat: Resulting assets contain either dog or cat
- cat*:Resulting assets contain either cat or catalogue or category, for example.
- dog -cat Resulting assets contain dog but not cat
The following options can be selected to influence the search results
- Always search everything: If you activate this, then not only your currently selected, but also all the other categories/classes in the current channel will be searched through.
- Enable multi-select: Allows you to select multiple categories/classe via checkbox.
The search results in the simple search are, per default, sorted by relevance (search ranking). This means that assets with a higher relevance are shown first. This sorting can be changed by using the sort order button in the view toolbar.
The search for assets is based on the asset rights, whereby in a simple search all assets are found that the user has rights on. The category rights are ignored.
When assets are indexed hyphenation occurs by the relevant search terms. Hier words such as "Manual" are split into "Ma" "nu" "al". In order to get meaningful search results, you should therefore use meaningful search queries such as "Manual", instead of single syllables (e.g. "ma")
Field Specific Search
The extended field search allows the combination of different keywords. Assets can be searched through for any metadata information. Different combinations allow for a very precise search. The extended search is found via the "Extended" and then "Field Search" buttons under the simple search field.
In the below example, all assets that have "Cloud" in the title and/or are assigned to the categories "Sky" or "Blue" and/or have an expiry date in the next 30 days.
- Saved extended searches can be called and edited using this dropdown
- The available metadata fields can be searched through using this search field.
- The metadata fields can be added to the operand group (AND/OR) via drag & drop.
- Removal of the selected entry or the deletion of all entries
- Switching of the selected operand / Addition of an operand group
- Restriction of the extended search to specific categories by using the corresponding metadata fields.
Please note: The list search conditions for string fields work accurately on an analyzed string field. Values must be comma separated.
The condition "Contains exact list values"
can be thought of as a shortcut for the following search condition:
A use case for this could be product images in Picturepark with corresponding product numbers stored in an analyzed string field. The string field contains one or multiple product numbers separated with a comma. Assets which are product composites contain multiple values and individual product images contain only one product number. We are only looking for specific product images and don't want to find any composites or press releases that feature products. A search for the Product number - contains exact list values: 5684, 8465 will return only assets where 5684 OR 8465 are found in the string field.
The condition " Contains list values"
can be thought of as a shortcut for the following search condition:
A use case for this could be product images in Picturepark and corresponding product numbers are stored in an analyzed string field. The string field contains one or multiple product numbers separated with a comma. We have recently changed our product numbering standard so all products from one line must now start with an A and all products from another line must start with a B. To do this we want to find all product line assets and I have a list of product numbers from each product line. The above pictured search finds all assets that have for example 8465 OR 84656 OR 5864 OR 568484 in the StringField.
The condition "Contains any exact list value" is a way of finding many exact product numbers in one field:
A use case for this might be product images in Picturepark and corresponding product numbers are stored in an analyzed string field. The string field contains one or multiple product numbers separated with a comma. Assets which are product composites contain multiple values and individual product images contain only one product number. We are now looking for product images including composites or press releases that feature products. In this case any product images from the following product numbers: "5684" and "8465"
Product number - contains any exact list values: 5684; 8465
Assets will be found where 5684 OR 8465 or 5684,8465 are found as product number(s) in the string field or string field array (i.e many product numbers in one field).
A yellow bar is shown in the asset browser after you have executed the search. The options for the search are shown in this bar: The search can be cancelled, edited or saved.
If you use the operand "contains exact list values" or "contains list values" or "contains any exact list value", then an analysis of the number of hits of the assets in the current search can be shown and directly edited (edit all, put all in basket and export as a csv file) by clicking on the report icon (second from the right in the screenshot above).
Searching for a user
For user fields you can select the desired user from a dropdown for the search. The list only contains users for the logged in user has rights to.
After running a category search, only the categories that contain the search term (and their super categories) will be shown in the category tree. The category search can be found above the category tree.
As soon as the multiselect search has been activated, checkboxes will appear in front of each category/class. If multiple checkboxes are then only the assets that are in the selected classes are shown.
If a checkbox is selected for a sub- class or category, then this is shown in the super- class or category as below: